Organization OverviewThe Rockefeller University is a world-renowned center for research and graduate education in the biomedical sciences. The Rockefeller University Dean’s Office oversees the educational programs at the university, including the PhD and postdoctoral programs, and the Summer Undergraduate Research Fellowship (SURF) Program.OverviewThe Dean’s Office Assistant and SURF Coordinator will assist with the day-to-day operations of the Dean’s Office and provide support for the university’s educational programs. The position involves close coordination with the senior staff of the Dean’s Office and daily interactions with faculty, students, postdoctoral fellows and staff.ResponsibilitiesResponsibilities include, but are not limited to the following:General Office Responsibilities:
Greet walk-in visitors to the Dean’s Office and respond to questions
Answer calls to the Dean’s Office general telephone number
Assist with the organization of the Dean’s calendar and managing the accounting for the Dean’s corporate credit card
Schedule in-person and virtual meetings; arrange room setup and catering/audio-visual needs as necessary
Serve as liaison to the Educational Affairs Committee of the Board of Trustees, managing communications, coordinating meeting setup and materials (3 times per year), attending committee meetings, and recording meeting minutes
Assist graduate students and student organizations with purchases and reimbursements; processing applications to the Rockefeller PhD program, communicating with applicants, and organizing events for prospective students
Conduct inventory and order general office supplies as necessary and assist with office maintenance
Special projects as assigned
SURF Program Coordinator Responsibilities:
Serve as the primary liaison between the SURF students and the Program Director
Assist with admissions and recruitment for the program, including attending regional and national recruitment events
Help organize all aspects of the summer program and its various events, both educational and social
Check and respond to emails sent to the Dean’s Office SURF program email account
Regularly assess and update the SURF program website
Special projects as assigned
QualificationsRequired Minimum Qualifications: Must possess a bachelor’s degree, including a minimum of 3 years of related experience Must be proficient with the Microsoft Office Suite and other digital communication platforms Must have excellent interpersonal, written, and oral communication skills Must be able to multi-task and have the discretion to handle confidential information Must be highly motivated and able to work both independently and as part of a teamPreferred Qualifications: Prior experience in an academic or research institution is strongly preferredThe Rockefeller University does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. All qualified applicants will receive consideration for employment without regard to the characteristics listed above.The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.Compensation Range: MinUSD $65,000.00/Yr.Compensation Range: MaxUSD $80,000.00/Yr.Job Locations US-NY-New YorkCategory Administrative and Support ServicesPosition Type Regular Full-Time